SAND SPRINGS SPORTSMAN CLUB
CONSTITUTION AND BYLAWS
ARTICLE I: NAME
The name of the club shall be “Sand Springs
ARTICLE II: OBJECT
The object of the club shall be the conservation
of our natural resources of fish and wildlife, the development
of sportsmanship, and promotion of fishing, hunting and shooting
ARTICLE III: MEMBERSHIP
Section 1: Membership is open to any US citizen
18 years of age or order, their spouse and as long as the children
are a legal dependent, with the member only having voting rights.
Section 2: After a member reaches his or her 65th
birthday and has been a paid up member the preceding five years;
he or she shall become a paid up life member and furnished a metal
engraved card so stating.
ARTICLE IV: OFFICERS
The officers of the club shall be President, Vice
President, Secretary and Treasurer.
ARTICLE V: BOARD OF DIRECTORS
The Board of directors shall consist of all elected
officers and the immediate Past President with additional Board
members that shall be elected by the membership of the club to
bring the total number of Board members to 11. The presiding officer
of the Board of Directors shall be the President. A quorum shall
consist of more than half of the board members. There shall be
an Executive committee that will consist of the past President
and the President. If the Past President is unavailable, his position
on the executive committee is to be filled by an election of the
Board of Directors from the current group of officers. The Executive
Committee will be empowered under Article VI, Section 7 of the
SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS
ARTICLE VI: AMENDMENTS
Section 1: This Constitution may be amended by
a majority of the members at any meeting of the club, provided
the proposed amendment or amendments has been presented by the
Board of Directors, or has been presented to the Board of Directors
in writing, signed by twenty (20) members and notice stating the
nature of the proposed amendments and the meeting at which consideration
will be made is mailed to members, at least ten (10) days prior
to the meeting.
Section 2: The amendment or amendments so adopted
shall become effective immediately, unless otherwise provided
for at the time of adoption.
SAND SPRINGS SPORTSMAN
ARTICLE I: RULES OF ORDER
Robert’s rules of order
shall govern the procedure at all business meetings of the club,
except as otherwise provided or suspended in any respect by consent
of the members present at any meeting.
ARTICLE II: WORDING
Whenever the words “he”
or “him” appears in any article of the Constitutions
or Bylaws it shall be construed as meaning “he” or
“she” and “him” or “her.”
ARTICLE III: DUES AND
Section 1: Fees for membership
in this club shall be as established by the Board of Directors.
The pricing will be printed on the membership application/renewal.
Section 2: Charges for Range Activities
shall be determined by the Board of Directors.
ARTICLE IV: MEETINGS
Section 1: The annual club meeting
shall be held once a year in December on the
SAND SPRINGS SPORTSMAN
CLUB CONSTITUTION AND BYLAWS
first Thursday of the month. Additional
meetings may be scheduled as required.
Section 2: The board of directors shall meet the first Thursday
of every month.
ARTICLE V: ELECTIVE OFFICERS
Section 1: The elective officers
of the club shall be President, Vice President, Secretary and
Treasurer. These officers are to be nominated from the current
members of the Board of Directors or members who have served as
officers no earlier that July 20, 2002.
Section 2: It shall be the duty
of the President to preside at all club meetings, call special
meetings when necessary, appoint committees when necessary, and
the Chairman thereof, and have general supervision of all matters
pertaining to the club, subject to review of the Board of Directors.
Section 3: It shall be the duty
of the Vice President to assist the President in the performance
of his duties, as stated in Section 2 and officiate for him in
Section 4: It shall be the duty
of the Secretary to keep correct minutes of all club meetings,
maintain a correct mailing list of members, attend to all correspondence
of the club, present all communication received by him to the
President, officiate in the absence of the President and Vice
President and perform other duties delegated by the President
or Board of Directors.
Section 5: It shall be the duty
of the Treasurer to receive all club money, make all deposits,
pay all bills, keep up to date records of all transactions, report
the same at each monthly board meeting and club annual meeting,
subject to an audit at the end of the year or at other times deemed
necessarily by the Board of Directors. Treasurers to following
accounting guidelines set forth in Bylaws Article XVI.
Section 6: The length of a term
for an Officer shall be one (1) year. The 4 officers and the past
President shall receive a free membership for term of office,
effective January 1, 2003.
ARTICLE VI: BOARD OF DIRECTORS
Section 1: The Board of Directors
shall consist of all elective officers and past
President. Additional board members shall be elected by the membership
of the club, to bring the number of board members to (11). Board
members shall be divided as equally as possible between Skeet/Trap
shooters and Rifle/Pistol shooters, so that both groups are represented.
Section 2: The Board of Directors
shall have complete control of all club property, its activities,
and has the authority to decide all questions no determined by
the Constitution and Bylaws.
Section 3: The Board of Directors
shall meet monthly to supervise and conduct the activities of
Section 4: Voting by proxy is
prohibited for any purpose.
Section 5: The club President
shall assign a Chairman to each committee appointed, to see that
they committee functions and to keep the Board of Directors informed.
Section 6: The Board of Directors
shall recommend changes to the Constitution and Bylaws in accordance
with Article VI of the Constitutions.
Section 7: The Executive Committee
shall be empowered to act in lieu of the Board of Directors should
an emergency arise at the club. An emergency is anything that
will adversely effect the normal safe operation of the club, such
as a natural disaster, but not to include routine maintenance
or new capitol expenditures. A discretionary fund, not to exceed
eight hundred dollars ($800.00), will be available for this purpose.
The Executive committee shall make a report to the Board of Directors
of any activities conducted or funds appropriated or spent under
this section at the next scheduled Board of Directors meeting.
Section 8: The length of a term
for a Board member shall be three (3) years, with one third of
the board elected annually.
ARTICLE VII: COMMITTEES
Section 1: As soon as possible,
after installation in office, the President shall appoint a Chairman
to the following committees: (1) Shoots Range master, (2)
Range and Property Maintenance,
(3) Nominating, (4) Orientation officer, and others deemed necessary.
Nominating of replacement board members (that is board members
who are inactive or have had to resign their post for other reasons)
is to be handled by the present Board of Directors.
Section 2: Each committee shall
consist of enough members to satisfy the requirements of that
committee. The Chairman will report progress at the monthly board
of directors’ meetings.
Section 3: The Board of Directors
shall set all range rules and charges for range activities.
Section 4: The Shoots committee
and Range master shall operated the club range in accordance with
the Range Rules established in accordance with Article VII section
3 of the Bylaws and plan and conduct shooting events and leagues.
The Range master shall follow the guidelines outlined in Article
XIX of the Bylaws.
Section 5: The Range Maintenance
committee shall make all repairs and additions to the range and
provide for maintenance of same.
Section 6: The Nominating committee
shall make all nominations of candidates for all elective offices;
see Article VIII, Section 1 of the Bylaws.
ARTICLE VIII: ELECTIONS
Section 1: The Nominating committee
shall begin work by October 1 on a list of candidates who are
qualified to be officers according to Article V, Section 1 of
the Bylaws. They are to present the candidates to the Board of
Directors during the November Board meeting so that notification
of the club membership can be given through the newsletter.
Section 2: Additional candidates
may be nominated from the floor, provided the candidate is qualified,
willing to serve, and is present at that meeting.
Section 3: The names of candidates
for each office shall be furnished to the membership in writing
no later than 10 days before the December Annual Club Meeting.
The members present shall cast their votes, with the candidate
receiving the most votes being declared the winner. Proxy voting
is not allowed.
Section 4: Elected officers and Board members will be installed
at the January Board of Directors meeting.
ARTICLE IX: EXPULSION
Members, including the Board of
Directors, may be expelled from the club and the club may or may
not refund their current club dues, depending on reason of expulsion,
provided the following procedure is followed.
1. Upon request of any member
or members that make a valid accusation of a matter serious enough
to warrant consideration of expulsion, the Board of Directors
shall call a special session at which the accuser(s) and the person(s)
accused shall be invited to attend and present their view.
2. After their views have been
presented they will depart the session.
3. The decision of the majority will be final provided more that
fifty percent (50%) of the Board members voted.
ARTICLE X: VACANCIES IN
Section 1: Vacancy in the office
of President shall be filled by the Vice President as provided
in Article V, Section 3.
Section 2: A vacancy in the office
of Vice President, Secretary or Treasurer, shall be filled by
the Board of Directors. Appointing a member of the club to fill
the remainder of the unexpired board member term.
ARTICLE XI: APPLICATION
Section 1: Applications for membership
shall be made in writing and approved by the Board of Directors
at the next monthly meeting in accordance with Article III, Section
1 of the Constitution.
Section 2: Once approved, new
members are to be notified the week following the board meeting
at which their membership was approved, as to the date they can
Section 3: A person must attend orientation before they will be
allowed range access. Membership card and gate combination will
be given out at the end of orientation.
Section 4: Renewal applications
are to be mailed out by December 10. Renewal cutoff date will
be 15th of February. On March 1, the gate lock combination will
be changed. Any member who has not paid their dues, forfeits their
membership and will have to reapply for membership. This includes
paying the initiation fee, current year dues, Board approval and
orientation. Extenuating circumstances may be considered in order
to negate this Section upon review and approval by the Board of
Section 5: A child or legal dependent
of a member reaching the age of eighteen (18) is eligible to apply
for their own membership. If the parent or guardian of the dependent
is a member in good standing, the initiation fee will be waved
for the dependent if he applies within two years of reaching eighteen
Section 6: In the event of the
death of a member in good standing, the spouse of the deceased
member may make application for membership without having to pay
the initiation fee or membership fee for the remainder of that
current year. The surviving spouse will need to attend an orientation
session if they have not previously done do, in order to be granted
ARTICLE XII: AMENDMENTS
These Bylaws may be amended in
the same manner as provided in Article VI of the Constitution.
ARTICLE XIII: EFFECTIVE
This Constitution and Bylaws will
become effective upon ratification by the membership at the club
meeting and will constitute the only rules and regulations by
which this club will operate.
ARTICLE XIV: DISSOLUTION
OF THE CLUB
Should the Club cease to exist
or be dissolved for any reason, all properties and
monies shall go to the Sand springs Home, after all obligation
have been meet.
ARTICLE XV: BUSINESSES
There shall be no business for
profit at the Sand Springs Sportsman Club.
ARTICLE XVI: TREASURER ACCOUNTING GUIDELINES
Section 1: The Board of Directors
has made a notebook which contains the Treasurer’s guidelines.
The accounting guidelines are monitored and can be changed by
the Board of Directors to make them comply with the appropriate
Section 2: The guidelines are
simple cash-basis books of accounting. They will consist of supporting
records for all income and expenses of this club. These books
will be used for tax records.
Section 3: Treasurer is to work
close with the Range master on all monies received from shooting.
Range master sign out sheets are considered as income invoicing
and must be in records of Treasurer.
ARTICLE XVII: ORIENTATION
Section 1: Orientation is a requirement
of membership for all members.
Section 2: Orientation officer
is to follow guidelines established by the Board of Directors.
There is a notebook listing these guidelines.
ARTICLE XVIII: ORGANIZED
Section 1: Chair person of maintenance
to be the organizer and leader. This person is also to present
to the board a list of the proposed items needing attention at
the board meeting prior to the work party for approval of funding.
Section 2: Three (3) organized
work parties per year. Spring, Mid-Summer, and Fall.
Section 3: Normally 6 to 8 hours of work. Each person that signs
the roster will be paid $15.00 for the day. Lunch is to be provided
by the club.
ARTICLE XIX: RANGE MASTER
Section 1: Range Master is in charge of the club’s ranges.
Range Master will help up hold the rules of the constitutions,
bylaws, and range rules.
Section 2: Range Master guidelines
are established by the board. There is a notebook of guidelines.
ARTICLE XX: MANDATORY
Section 1: Provision is to guard against embezzlement and fraud.
Section 2: At any time a slate of officers and board members cannot
be seated, on January 1, the club is to start shut down, it requires
11 members to make a board. It is the duty of every club member
to serve on this board at one time or another.
Section 3: In the case that the
past president is unavailable and one half (½) of the executive
committee, this is the only thing that will not constitute mandatory
Section 4: Implementing of club
closure is to be done by the previous board of directors.