SAND SPRINGS SPORTSMAN CLUB
By-Laws
 

 

SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS

ARTICLE I: NAME

The name of the club shall be “Sand Springs Sportsman Club.”

ARTICLE II: OBJECT

The object of the club shall be the conservation of our natural resources of fish and wildlife, the development of sportsmanship, and promotion of fishing, hunting and shooting sports.

ARTICLE III: MEMBERSHIP

Section 1: Membership is open to any US citizen 18 years of age or order, their spouse and as long as the children are a legal dependent, with the member only having voting rights.

Section 2: After a member reaches his or her 65th birthday and has been a paid up member the preceding five years; he or she shall become a paid up life member and furnished a metal engraved card so stating.

ARTICLE IV: OFFICERS

The officers of the club shall be President, Vice President, Secretary and Treasurer.

ARTICLE V: BOARD OF DIRECTORS

The Board of directors shall consist of all elected officers and the immediate Past President with additional Board members that shall be elected by the membership of the club to bring the total number of Board members to 11. The presiding officer of the Board of Directors shall be the President. A quorum shall consist of more than half of the board members. There shall be an Executive committee that will consist of the past President and the President. If the Past President is unavailable, his position on the executive committee is to be filled by an election of the Board of Directors from the current group of officers. The Executive Committee will be empowered under Article VI, Section 7 of the Bylaws.


SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS

ARTICLE VI: AMENDMENTS

Section 1: This Constitution may be amended by a majority of the members at any meeting of the club, provided the proposed amendment or amendments has been presented by the Board of Directors, or has been presented to the Board of Directors in writing, signed by twenty (20) members and notice stating the nature of the proposed amendments and the meeting at which consideration will be made is mailed to members, at least ten (10) days prior to the meeting.

Section 2: The amendment or amendments so adopted shall become effective immediately, unless otherwise provided for at the time of adoption.

SAND SPRINGS SPORTSMAN CLUB BYLAWS

ARTICLE I: RULES OF ORDER

Robert’s rules of order shall govern the procedure at all business meetings of the club, except as otherwise provided or suspended in any respect by consent of the members present at any meeting.

ARTICLE II: WORDING

Whenever the words “he” or “him” appears in any article of the Constitutions or Bylaws it shall be construed as meaning “he” or “she” and “him” or “her.”

ARTICLE III: DUES AND FEES

Section 1: Fees for membership in this club shall be as established by the Board of Directors. The pricing will be printed on the membership application/renewal.

Section 2: Charges for Range Activities shall be determined by the Board of Directors.

ARTICLE IV: MEETINGS

Section 1: The annual club meeting shall be held once a year in December on the

SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS

first Thursday of the month. Additional meetings may be scheduled as required.
Section 2: The board of directors shall meet the first Thursday of every month.

ARTICLE V: ELECTIVE OFFICERS AND DUTIES

Section 1: The elective officers of the club shall be President, Vice President, Secretary and Treasurer. These officers are to be nominated from the current members of the Board of Directors or members who have served as officers no earlier that July 20, 2002.

Section 2: It shall be the duty of the President to preside at all club meetings, call special meetings when necessary, appoint committees when necessary, and the Chairman thereof, and have general supervision of all matters pertaining to the club, subject to review of the Board of Directors.

Section 3: It shall be the duty of the Vice President to assist the President in the performance of his duties, as stated in Section 2 and officiate for him in his absence.

Section 4: It shall be the duty of the Secretary to keep correct minutes of all club meetings, maintain a correct mailing list of members, attend to all correspondence of the club, present all communication received by him to the President, officiate in the absence of the President and Vice President and perform other duties delegated by the President or Board of Directors.

Section 5: It shall be the duty of the Treasurer to receive all club money, make all deposits, pay all bills, keep up to date records of all transactions, report the same at each monthly board meeting and club annual meeting, subject to an audit at the end of the year or at other times deemed necessarily by the Board of Directors. Treasurers to following accounting guidelines set forth in Bylaws Article XVI.

Section 6: The length of a term for an Officer shall be one (1) year. The 4 officers and the past President shall receive a free membership for term of office, effective January 1, 2003.

ARTICLE VI: BOARD OF DIRECTORS

Section 1: The Board of Directors shall consist of all elective officers and past

SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS


President. Additional board members shall be elected by the membership of the club, to bring the number of board members to (11). Board members shall be divided as equally as possible between Skeet/Trap shooters and Rifle/Pistol shooters, so that both groups are represented.

Section 2: The Board of Directors shall have complete control of all club property, its activities, and has the authority to decide all questions no determined by the Constitution and Bylaws.

Section 3: The Board of Directors shall meet monthly to supervise and conduct the activities of the club.

Section 4: Voting by proxy is prohibited for any purpose.

Section 5: The club President shall assign a Chairman to each committee appointed, to see that they committee functions and to keep the Board of Directors informed.

Section 6: The Board of Directors shall recommend changes to the Constitution and Bylaws in accordance with Article VI of the Constitutions.

Section 7: The Executive Committee shall be empowered to act in lieu of the Board of Directors should an emergency arise at the club. An emergency is anything that will adversely effect the normal safe operation of the club, such as a natural disaster, but not to include routine maintenance or new capitol expenditures. A discretionary fund, not to exceed eight hundred dollars ($800.00), will be available for this purpose. The Executive committee shall make a report to the Board of Directors of any activities conducted or funds appropriated or spent under this section at the next scheduled Board of Directors meeting.

Section 8: The length of a term for a Board member shall be three (3) years, with one third of the board elected annually.

ARTICLE VII: COMMITTEES AND DUTIES

Section 1: As soon as possible, after installation in office, the President shall appoint a Chairman to the following committees: (1) Shoots Range master, (2)

SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS

Range and Property Maintenance, (3) Nominating, (4) Orientation officer, and others deemed necessary. Nominating of replacement board members (that is board members who are inactive or have had to resign their post for other reasons) is to be handled by the present Board of Directors.

Section 2: Each committee shall consist of enough members to satisfy the requirements of that committee. The Chairman will report progress at the monthly board of directors’ meetings.

Section 3: The Board of Directors shall set all range rules and charges for range activities.

Section 4: The Shoots committee and Range master shall operated the club range in accordance with the Range Rules established in accordance with Article VII section 3 of the Bylaws and plan and conduct shooting events and leagues. The Range master shall follow the guidelines outlined in Article XIX of the Bylaws.

Section 5: The Range Maintenance committee shall make all repairs and additions to the range and provide for maintenance of same.

Section 6: The Nominating committee shall make all nominations of candidates for all elective offices; see Article VIII, Section 1 of the Bylaws.

ARTICLE VIII: ELECTIONS

Section 1: The Nominating committee shall begin work by October 1 on a list of candidates who are qualified to be officers according to Article V, Section 1 of the Bylaws. They are to present the candidates to the Board of Directors during the November Board meeting so that notification of the club membership can be given through the newsletter.

Section 2: Additional candidates may be nominated from the floor, provided the candidate is qualified, willing to serve, and is present at that meeting.

Section 3: The names of candidates for each office shall be furnished to the membership in writing no later than 10 days before the December Annual Club Meeting. The members present shall cast their votes, with the candidate receiving the most votes being declared the winner. Proxy voting is not allowed.

SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS


Section 4: Elected officers and Board members will be installed at the January Board of Directors meeting.


ARTICLE IX: EXPULSION

Members, including the Board of Directors, may be expelled from the club and the club may or may not refund their current club dues, depending on reason of expulsion, provided the following procedure is followed.

1. Upon request of any member or members that make a valid accusation of a matter serious enough to warrant consideration of expulsion, the Board of Directors shall call a special session at which the accuser(s) and the person(s) accused shall be invited to attend and present their view.

2. After their views have been presented they will depart the session.
3. The decision of the majority will be final provided more that fifty percent (50%) of the Board members voted.

ARTICLE X: VACANCIES IN OFFICE

Section 1: Vacancy in the office of President shall be filled by the Vice President as provided in Article V, Section 3.

Section 2: A vacancy in the office of Vice President, Secretary or Treasurer, shall be filled by the Board of Directors. Appointing a member of the club to fill the remainder of the unexpired board member term.

ARTICLE XI: APPLICATION FOR MEMBERSHIP

Section 1: Applications for membership shall be made in writing and approved by the Board of Directors at the next monthly meeting in accordance with Article III, Section 1 of the Constitution.

Section 2: Once approved, new members are to be notified the week following the board meeting at which their membership was approved, as to the date they can attend Orientation.

SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS


Section 3: A person must attend orientation before they will be allowed range access. Membership card and gate combination will be given out at the end of orientation.

Section 4: Renewal applications are to be mailed out by December 10. Renewal cutoff date will be 15th of February. On March 1, the gate lock combination will be changed. Any member who has not paid their dues, forfeits their membership and will have to reapply for membership. This includes paying the initiation fee, current year dues, Board approval and orientation. Extenuating circumstances may be considered in order to negate this Section upon review and approval by the Board of Directors.

Section 5: A child or legal dependent of a member reaching the age of eighteen (18) is eligible to apply for their own membership. If the parent or guardian of the dependent is a member in good standing, the initiation fee will be waved for the dependent if he applies within two years of reaching eighteen (18).

Section 6: In the event of the death of a member in good standing, the spouse of the deceased member may make application for membership without having to pay the initiation fee or membership fee for the remainder of that current year. The surviving spouse will need to attend an orientation session if they have not previously done do, in order to be granted range access.

ARTICLE XII: AMENDMENTS

These Bylaws may be amended in the same manner as provided in Article VI of the Constitution.

ARTICLE XIII: EFFECTIVE DATE

This Constitution and Bylaws will become effective upon ratification by the membership at the club meeting and will constitute the only rules and regulations by which this club will operate.

ARTICLE XIV: DISSOLUTION OF THE CLUB

Should the Club cease to exist or be dissolved for any reason, all properties and

SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS


monies shall go to the Sand springs Home, after all obligation have been meet.

ARTICLE XV: BUSINESSES FOR PROFIT

There shall be no business for profit at the Sand Springs Sportsman Club.


ARTICLE XVI: TREASURER ACCOUNTING GUIDELINES

Section 1: The Board of Directors has made a notebook which contains the Treasurer’s guidelines. The accounting guidelines are monitored and can be changed by the Board of Directors to make them comply with the appropriate laws.

Section 2: The guidelines are simple cash-basis books of accounting. They will consist of supporting records for all income and expenses of this club. These books will be used for tax records.

Section 3: Treasurer is to work close with the Range master on all monies received from shooting. Range master sign out sheets are considered as income invoicing and must be in records of Treasurer.

ARTICLE XVII: ORIENTATION

Section 1: Orientation is a requirement of membership for all members.

Section 2: Orientation officer is to follow guidelines established by the Board of Directors. There is a notebook listing these guidelines.

ARTICLE XVIII: ORGANIZED WORK PARTIES

Section 1: Chair person of maintenance to be the organizer and leader. This person is also to present to the board a list of the proposed items needing attention at the board meeting prior to the work party for approval of funding.

Section 2: Three (3) organized work parties per year. Spring, Mid-Summer, and Fall.


SAND SPRINGS SPORTSMAN CLUB CONSTITUTION AND BYLAWS


Section 3: Normally 6 to 8 hours of work. Each person that signs the roster will be paid $15.00 for the day. Lunch is to be provided by the club.

ARTICLE XIX: RANGE MASTER GUIDELINES
Section 1: Range Master is in charge of the club’s ranges. Range Master will help up hold the rules of the constitutions, bylaws, and range rules.

Section 2: Range Master guidelines are established by the board. There is a notebook of guidelines.

ARTICLE XX: MANDATORY CLUB CLOSURE
Section 1: Provision is to guard against embezzlement and fraud.
Section 2: At any time a slate of officers and board members cannot be seated, on January 1, the club is to start shut down, it requires 11 members to make a board. It is the duty of every club member to serve on this board at one time or another.

Section 3: In the case that the past president is unavailable and one half (½) of the executive committee, this is the only thing that will not constitute mandatory closure.

Section 4: Implementing of club closure is to be done by the previous board of directors.